Governance of the village hall
The Village Hall Constitution was drawn up in 1958 when work started on the hall's construction.
Appendix A Contains a summary of the Village Hall Declaration of Trust (Constitution)
The Village Hall has two sets of trustees:
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The Custodian Trustees
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The Managing Charity Trustees
The Custodian Trustee is The Parish council. The Hall is held by the Custodian Trustees and their responsibility is simply to hold the legal title of the charity’s property and to act on the lawful directions of the committee in any transactions affecting this title.
The Managing Charity Trustees are the members of the Management Committee. Within that role they are responsible for the effective financial management of the hall as well as overseeing the maintenance and development of the Hall to ensure that it is fit for purpose to serve the needs of the local communities of Nether Heyford, Upper Heyford and the surrounding areas for many years to come.
The Management Committee currently comprises a representative from each user organisation, Representatives from Upper Heyford and Nether Heyford Parish Council, Bliss Charity school as well as 2 parishioners. There are 4 elected members - the Chairperson, Vice Chairperson, Secretary and Treasurer.
Alongside these elected roles there is also a committee member who acts as the Booking Secretary, managing all hall bookings and invoicing. A committee member also acts as a Facilities Manager taking responsibility for the hall inspections and maintenance. Event management is now undertaken by an Events -Sub Group of committee members.
A separate 'NHVH Working Document' details the following:
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'Roles and Responsibilities' of each of the committee members.
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'Processes and Procedures' for key tasks and activities that take place within the hall.
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'Policies' covering
Hall Hire and
The Annual Review and Current Action Plan for 2026 is available HERE
(clicking on the underlined text will open the document on your computer)